Emalahleni, Mpumalanga
Permanent
Posted 16 July 2024 – Closing Date 19 August 2024
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Job Details
Division
Head Office
Business Unit
Parktown
Minimum experience
Entry Level
Company primary industry
Non-profit Organisation Management
Job functional area
Administrative
Job Description
Anova is an NGO that empowers people and transforms their lives. Good health and quality of life are what drive us to provide healthcare solutions and support to those in greatest need.
Anova has an excellent opportunity for an Administration Assistant to provide administrative and clerical support to ensure effective and efficient operations.
Key Duties And Responsibilities:
Administration And Procurement
- To provide direct administrative support to the Office Manager, Program Manager, and Provincial Coordinator.
- Ensure that goods and products are purchased from approved suppliers.
- Source quotes for procurement and submit on time.
- Perform word processing and create excel-based sheets for quotes.
- Ensure that the Authorization to Procure is properly completed and accompanied by all necessary documentation.
- Ensure that suppliers meet their deadlines and deliver quality goods.
- Prepare petrol vouchers for payment and submit them promptly.
- Prepare Petty Cash Recon for payment and submit timely.
- Implement and maintain a filing system for all office records in accordance with the office manager’s guidelines.
- Maintain a proper asset register for the allocated office space.
- Purchase office supplies and cleaning materials.
- Assist with maintaining office equipment.
- Procure and facilitate allocation of stationery.
- Creating and distributing a monthly airtime/data bundles spreadsheet.
- Relieve the receptionist during leave and breaks.
Training Support
- Liaise with Anova Trainers regarding training needs.
- Ensure that all training needs, including refreshments and training materials, are met on time.
- Prepare attendance registers, handouts, participant packs, and other materials for all trainings, conferences, and symposiums.
- Ensure that all logistics for planned trainings are arranged in a timely manner, such as booking venues, ordering and delivering catering, etc.
- Prepare and print participant certificates promptly for all in-house trainings.
- Submit all registration and evaluation forms for SkillSmart and Anova training databases.
Minimum Qualifications, Experience, And Skills Required:
- Grade 12.
- Minimum of 2 years experience in administrative roles.
- Strong computer skills (MS Word, Excel, Email, and internet)
- Strong communication skills and ability to collaborate with diverse groups of people.
- Attention to detail.
- Problem solving.
- Able to multitask.
- Effective time management skills.
- Can multitask and prioritize with minimal supervision.
- Use discretion when handling sensitive or confidential information.
- Capable of working independently and collaboratively as needed.
- Ad hoc duties