Durban University Of Technology

Secretary

Durban, KwaZulu-Natal
Permanent
Posted 14 December 2023
Closing Date 05 January 2024

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Job Details

Division
Real Estate Management
Minimum experience
Not Applicable
Company primary industry
Higher Education
Job functional area
Administrative

Description of the Job

The Durban University of Technology (DUT) can be found on the coast of South Africa’s east coast, which is particularly warm.
It is spread out across seven (7) campuses in the tropical and picturesque city of Durban, as well as in Pietermaritzburg, which is known for its undulating hills that flow over from the Drakensberg Mountain.

According to our ENVISION2030 strategy, the DNA of DUT is comprised of two distinct strands: the first is “people-centered and engaged,” and the second is “innovative and entrepreneurial.”
This is accomplished through the intrinsic interweaving of a number of double pairs, which are comprised of ‘values and principles’ and serve to bind our double-helix structures together.
The DUT-Way is the means by which our DNA is expressed extrinsically; it is a manifestation of our collective personality and behavior.

The University’s ultimate objective is to make a contribution toward bettering the lives and livelihoods of all of its people, whether they are found within the institution or outside of it.
Both in terms of teaching and learning, as well as research and innovation, DUT consistently strives for excellence and greatness.
This is something that has recently been acknowledged by The Times Higher Education’s World University Rankings, which placed DUT among the top 500 universities in the world and among the top five universities in South Africa.
Our impactful engagement both internally and externally in service of our localities, the region, and the country as a whole is a demonstration of the implementation of these strengths that are recognized internationally.

Certain Minimum Prerequisites:

In the field of secretarial, office management, administration, or business administration, a National Diploma (NQF Level 6) or a qualification that is relevant is required.
There must be a minimum of five years of experience working in a secretarial or administrative capacity, with at least three years of experience working in a senior management capacity.
A background in office management that encompasses a variety of functions from different disciplines.
a significant amount of familiarity with standard secretarial practices and Business English, as well as modern office equipment, practices, and procedures.

The ability to demonstrate a high level of knowledge and experience in computer literacy, particularly with regard to Windows-based computer programs such as Microsoft Office and the Internet.
with the ability to work independently and under pressure, as well as to prioritize tasks in accordance with deadlines.
The capacity to compose a variety of letters and memorandums, as well as the ability to carry out office management details without consulting the line manager of the organization.
Skills in planning and organization that have been demonstrated, as well as the ability to successfully promote process improvements in order to create institutional efficiencies.

It is necessary to possess strong interpersonal and public relations skills, as well as the ability to interact effectively with a population that is culturally and ethnically diverse across the university.
The ability to learn university operational and financial systems, as well as an understanding of budget reporting and skills in Microsoft Excel.
Exceptional communication abilities, both verbal and written/electronic, as well as the capacity to interact successfully with constituents at all levels required.

Principal Duties and Obligations:

The Senior Director receives a comprehensive range of high-level administrative and secretarial support, which includes the management of the diary.
Confirms the daily schedule and work plan, as well as makes appointments in a manner that is efficient with regard to time.
Assists with a wide range of support tasks, some of which may involve highly sensitive and confidential information.

You are responsible for typing out presentations, reports, and correspondences, including the layout and formatting.
Makes certain that the office of the Senior Director is adequately briefed and is familiar with the agenda prior to each and every meeting as soon as possible.
takes on the responsibility of ensuring that all matters that require the intervention of the Senior Directors are carried out in a timely manner without any supervision provided.

This individual is responsible for organizing meetings and providing participants with pertinent documentation in a timely manner.
The Senior Director and other relevant staff members are responsible for arranging domestic and international travel and accommodations, as well as foreign currency exchange.
Complies with DUT procedures in the preparation of all travel vouchers and the maintenance of records of those vouchers.

Determines how functions should be organized. Responsible for compiling guest lists, organizing venues, and arranging and coordinating catering requirements within the constraints of the budget.
Within the parameters of the position’s authority level, makes administrative decisions that are generally considered to be minor or routine.
Prepares routine correspondence and compiles data for complex reports, such as staffing schedules, requests for study leave, and motivation for budgets, among other things.
Primary office supplies are coordinated, monitored, and ordered in accordance with the purchasing procedures and administrative controls established by the Department of Undertakings (DUT).

Is responsible for overseeing the servicing and maintenance of office equipment in the office of the Senior Directors.
It is important to follow up with the heads of Secretaries of the ambit regarding the deadlines for submitting data.
ensures that computerized documentation, records, and statistics are backed up consistently and effectively.
In order to obtain approval, the Senior Directors’ office budget is compiled.

Effectively communicates with third-party vendors and other parties as the situation calls for it.
When acting in the role of frontline representative to the Senior Director, the individual is responsible for promoting the image of the office by attending to all duties and tasks in a prompt, efficient, and diligent manner.
Ensures both personal and professional growth by, for example, participating in pertinent training courses to acquire new skills or update existing ones in accordance with new technological advancements or developments.

Salary Depends on the market standard
Your contact information is Miss ZJ Ngcobo.
Permanent is the status of the position.

Please take note of the following

In addition to submitting a detailed curriculum vitae, copies of your identification, and qualifications, as well as a cover letter that includes the precise name of the position for which you are applying, please fill out an official application for employment form.
It is not possible to take into consideration any applications that do not fulfill these requirements.
There will be no communication with anyone other than the candidates who have been shortlisted.

We will only take into consideration applications that are submitted using our application for employment form.
Candidates who have previously expressed interest in the position are strongly encouraged to submit an application.
This is a re-advertisement.

Despite the fact that DUT is committed to providing equal opportunities, the university’s equity policy dictates that consideration will be given to candidates who are highly qualified.
The University maintains the right to decline to schedule an appointment at any time.

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