Motus Aftermarket Parts
Admin Assistant
Pretoria, Gauteng
Contract
Posted 28 August 2023
Closing Date 29 August 2023
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Job Details
Minimum experience
Associate
Company primary industry
Automotive
Job functional area
Administrative
Contract term
3 Months
EE Status
Only open to EE candidates
Position Description
At their Menlyn location, MAP Retail is hiring an individual to fill the position of Administrative Assistant. The main duty of this position will be to manage the branch’s daily operations, which could occasionally involve working as a cashier and processing COD transactions.
Demands and needs
Matric (Accounting and Math )
able to perform calculations and work with numbers
Knowledge of administrative issues
It would be ideal to have prior knowledge of cash books, creditors’ books, and debtors’ books.
A quick learner who is prepared to offer their opinion if there is a problem.
Word and Excel skills acquired using Microsoft software
Precise, organized, and carried out in a professional manner
Must be able to work both independently and in a team.
Must be a trustworthy and honest person who is willing and able to deal with large sums of money every day.
Be able to perform well under pressure.
Must be in good standing with the criminal justice system and the Internal Revenue Service.
A few examples of key performance indicators are given here.
Perform more general administrative duties at the appropriate branch.
When necessary, take over for the front-counter cashier(s) or the COD clerk.
Carry out your responsibilities at the phones and the switchboard.
Daily matching on the system of invoices for payment methods using Cash on Delivery
Accepting customer deposits, providing receipts for those deposits, and ensuring that the money is deposited into the bank on time and in accordance with corporate policy.
Receiving cash deposits for debtors’ accounts, making sure that these cash deposits are made into the bank on time in accordance with corporate policy, and promptly recording them on the daily summary sheet and input sheets.
Ensuring that the Daily Summary Sheets are completed each day in a timely and accurate manner, and that they are sent to Head Office on time.
Assisting with the writing of checks and other forms of payment to various creditors.
Maintaining the cash book and the manager’s account, including when it’s necessary to make simple posts.
Two of your duties are to accurately complete month-end accruals and ensure that they are promptly transmitted to head office.
The Petty Cash Function is responsible for maintaining and documenting each and every petty cash transaction.
To keep the floating box in good condition and make sure it is adequately filled (if required).
Credit donations should be made as and when asked for (if necessary).
Create daily reports outlining any unpaid CODs, and look into any inconsistencies you discover.
Make daily COD transfers from your bank statement.