Secretary

Reference Number	RAN241213-2
Portfolio	Bulk Water Services – Operations
Job Type Classification	Permanent
Location	Glenvista, Gauteng
Closing Date	31 December 2024

Summary of Job Advertisement

Deliver administrative and clerical support to facilitate successful and efficient operations within the Project Control Department.

Matriculation Secretarial/Administrative Qualification
Fundamentals of Project Management
Four years of professional experience in an administrative assistance capacity.
Proficient with Microsoft Office
SAP Project System, Investment Management (Costing), Materials Management, CATS, Cost Center Expenditure, Profit Center Expenditure, MS Office

Assess and submit reports to various committee tiers.
Deliver administrative support for all sanctioned projects within Project Control.
Procure and manage office stationery.
Facilitate arrangements for meetings and events, including venue reservations (both internal and external), travel logistics, catering provisions, and the distribution of invitations and confirmations as required.
•Providing updates on progress and SAP reports.
•Maintain current soft and hard copy filing systems
Digitize documents and organize them according to established protocols
Management of correspondence, minutes, and document type
Possess a proficient understanding of corporate and departmental information systems
Coordinate travel arrangements for the department.
Ensure that filing systems for all departmental financial documents are current.
Perform any other administrative tasks as necessary by the department.

Exceptional interpersonal abilities
Proficient written communication skills
Computer proficiency, including operation of spreadsheet and word processing software
Meticulous attention to detail and a high degree of accuracy
Familiarity with procurement procedures